More Efficient Software System for the University Research Proposal - 1

More Efficient Software System for the University - Research Proposal Example Apart from direct cost implications, the current system forces the University personnel to work overtime in an effort to clear up work baggage. This unfolding is not only inconveniencing to the staff but also results in additional costs of labor for the overtime work. In line with the above challenges facing the current computer system used in the University, I have opted to present a proposal of that, if implemented, will see the entire system replaced with a more efficient software system. The new system targets to improve efficiency in all University departments by minimizing on the cost of maintenance, enhance the rate and quality of service delivery and minimize the instances that University staff is forced to work overtime (Miner, J. T., and Miner, L. E., 2008). The Problems Related to the Previous System The University has in recent years seen an unprecedented rise in the number of students enrolled for various programs. According to the records from the admissions department, the total number of in-session students at any moment is estimated to stand at 10,000. In relation to the system used to serve these students, it is undeniable that its capacity is by far being outstretched. The current system was installed when the university was starting implying it was meant to serve just but a few numbers of the students in the University at the time. As such, the current system has become exceedingly slow thanks to the high number of records it has to keep. This has resulted in unnecessary and frequent delays in most of the departments. The consequence is that both the students and staff end up wasting their precious time which could otherwise be utilized in some constructive businesses. Secondly, it is not unusual for a student to visit the finance department only to be informed that the system has either crushed or developed delays and, therefore, they should come sometime later. The cumulative impact of these cases results in excessive commotion when the ex am period approaches as students scramble to get clearance from the accounts department. It is also at such moments when errors are magnified and the system could end up breaking completely. Suggested Solutions To resolve the almost perennial challenges experienced in most of the University departments, it is imperative for the University to totally overhaul the entire computer and software system and replace it with a more efficient system. Therefore, I propose that the University considers replacing the current computer system with new hardware as well as software. I further propose that the new computerized system is purchased from Systemic Company. Systemic Company is one of the renowned and dealers in computer hardware and software. If the system is installed, the University would be guaranteed of better returns with minimum cases of hiccups. To facilitate stable operational activities and processes in the University Finance department, an efficient and trust worth the computer system needs to be implemented. Such a system could be in form of application software that permits the management, tracking, and reporting of all processes that takes places in the department. Systemic Software is designed to achieve this purpose.